Thank you for your willingness to serve on a Minnesota State system-wide committee. You bring expertise to the committee and represent our association of student-focused professionals. We are sharing this resource to help you understand your role as an ASF representative on this committee.
Expectations
As laid out in the ASF State By-laws Article 10, see page 2 for details regarding serving as an ASF rep on a system-wide committee.
- Actively participate in the committee as laid out in the committee charter. Please review the committee charter (if available) for specifics regarding roles, responsibilities, and expectations of committee members.
- Provide quarterly committee reports
- Provide to the State Board any topics or agenda items that need ASF attention through the year. If there are any topics or items being discussed that you believe need immediate ASF attention, please connect with your local campus ASF President or the State Vice President.
ARTICLE TEN: APPOINTMENTS TO STATEWIDE SHARED GOVERNANCE COMMITTEES
Section 1: Appointments to Shared Governance Committees: The Board of Directors values diverse member participation in statewide shared governance committees (including workgroups, task forces, and councils) that are created by Minnesota State or other entities.
- The State Vice President handles all committee appointments and will be the main point of contact with Minnesota State administration (or other entities) for all committee appointments information.
- When possible, State Board members will be appointed to serve on statewide committees so there is direct communication back to the State Board regarding discussions, proposals, or actions from the committees.
- Statewide committee appointments will last for one fiscal year; committee members can be re-appointed by the State Board of Directors.
Committee members must submit written reports to the State Vice President for the quarterly State Board meetings. The reports should contain actions taken by the committee, discussions of issues, etc since the last report they submitted. If the committee members have concerns about discussion/actions taking place in the committee, they should reach out to their campus president/representative and/or one of the other State Board members to share the information and seek feedback from the statewide membership as needed.
Section 2: Reappointments/Annual Review: Prior to the Summer Board meeting, the State Vice President will contact all members serving on statewide committees to confirm their interest in continuing to serve for the next fiscal year. Committee members will be notified that the State Board of Directors will be reviewing things such as (but not limited to) attendance and participation in meetings and reports for the quarterly State Board meetings to determine the continuation of the committee members.
- The State Vice President will confirm the status of committee member appointments whether they are reappointed for another term or if the State Board of Directors decides to appoint another member based on their past committee attendance/participation and reports to the State Board.
- If a State Board member is not available to serve where there are openings, nominations will be sought from the statewide membership who have subject matter expertise. Efforts will be made to ensure that committee appointments are not dominated by the same campus so there are perspectives from around the state on the committee.
- Where there are openings on committees, the following procedures will be used:
- The State Vice President will announce all openings to the State Board of Directors that are unfilled by State Board members and will specify a timeline to fill the openings. Campus presidents/representatives will then put a call out to the local campus memberships.
- Interested members will submit a short narrative to their campus president/representative who will forward it on to the State Vice President. The narrative should indicate the reasons for their interest in serving on the committee and their professional background that qualifies them to serve. State MSUAASF Constitution ratified May 18, 2017. State MSUAASF Bylaws ratified June 1, 2017.
- The State Vice President will present the slate of nominations to the State Board to conduct a vote for the appointment(s).
- The State Vice President will contact the committee appointee with further details as needed. The local campus president/representative will contact those nominees who were not appointed.
- A committee member may be removed from their committee appointment or not reappointed via a vote from the State Board of Directors if it is determined that they are not attending committee meetings (either in person or via technology), if they do not submit reports for the quarterly meetings, or if they take actions (or inaction) that do not represent the viewpoints or values of the Association.
- Committee members represent the statewide membership if topics or concerns are brought up, committee members must communicate with the Vice President, or alternately another state board member to get further feedback.
